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Exam Code: PL-100 Microsoft Power Platform App Maker mission January 2024 by Killexams.com team

PL-100 Microsoft Power Platform App Maker

Exam ID : PL-100

Exam Name : Microsoft Power Platform App Maker

The app maker builds solutions to simplify, automate, and transform tasks and processes for themselves and their team where they have deep expertise in the solution domain. They are skilled in key technical business analyst tasks such as data modeling, basic UX design, requirements analysis, process analysis, etc.

The app maker creates and enforces business processes, structures digital collection of information, improves efficiency of repeatable tasks, and automates business processes.

The app maker uses the maker tools of Power Platform to solve business problems. They may have experience with Visual Basic for Applications, Excel pivot tables, Teams, and other tools. They should have a basic understanding of data models, user interface, and processes. The app maker is aware of the capabilities and limitations of available tools and understands how to apply them.

The app maker is self-directed, and solution focused. They may not have formal IT training but are comfortable using technology to solve business problems with a personal growth mindset. They understand the operational need and have a vision of the desired outcome. They approach problems with phased and iterative strategies.

Design solutions (10-15%)

Create solutions (55-60%)

Analyze and visualize data (5-10%)

Implement and manage solutions (15-20%)

Design solutions (10-15%)

Create a high-level design

 collect business requirements

 identify data sources

 describe real-world objects as entities

 describe the user experience

 create a high-level data model

Identify required Power Platform components

 determine required Power Apps

 identify existing resources and licenses

 identify gaps between existing functionality and requirements

 map problem domain to Power Platform tools

 identify required business processes

 evaluate accelerators, Microsoft apps and services, and third-party solutions

 describe connectors including standard, premium, and custom connectors

Design data models

 determine required entities

 identify relationships

 identify fields and data types

 determine requirements for offline access

Design User Interface

 identify opportunities for component reuse

 apply user interface (UI) standards

 design for accessibility

 design for localization

Design output

 define data output requirements

 define requirements for visualizations

 identify repositories for analytical data

Design security, privacy, and compliance

 identify data that must be protected or requires special handling

 identify tools that help ensure compliance with applicable government regulations

Understand Power Platform environments

 understand how to get started building apps

 describe the different types of environments

 describe Common Data Service solutions

 describe other environment creation options

Create solutions (55-60%)

Manage Power Platform development environments

 create a solution

 add existing apps and flows to a solution

 run Solution Checker and interpret results

Create model-driven apps

 create model-driven apps

 create a site map

 create and configure Common Data Service entity forms

 create and configure Common Data Service entity views

 embed model-driven app records in Microsoft Teams channels

Create canvas apps

 create canvas apps within a solution

 connect to data sources in canvas apps

 build canvas apps screens

 configure apps for offline access

 use formulas

 use collections and variables

 describe the implications of design choices on app performance

 interpret App Checker results

Create and Use Controls

 add canvas app assets and components to screens

 build canvas app components

Create and configure data stores

 create a Common Data Service database

 configure a connection

 create Common Data Service entities based on a data model

 link entities by using Common Data Service entity relationships

 load or create data records for testing and development

Create business logic

 create Common Data Service business rules

 create Common Data Service business process flows

 create Common Data Service classic workflows

 create business logic using Power Automate flows

 create Canvas app formulas and events

Create Power Automate flows

 create flows in a solution

 configure triggers

 build scheduled, automated, and instant flows

 configure flow steps

 interpret Flow Checker results

 test a flow

 implement common expressions and loops

 create adaptive cards for Microsoft Teams

Analyze and visualize data (5-10%)

Create Power BI reports

 create Power BI report by using Power BI Desktop

 create Power BI report by using Power BI service

Implement other reports

 merge data from a data source into a Microsoft Word or Excel template

 create model-driven dashboards

 create model-driven charts

 add existing Power BI tile or dashboard to a model-driven dashboard

Describe AI Builder models

 identify model types including prebuilt and custom models

 describe the process for preparing data and training models

 use a model from within Power Automate or Power Apps

Implement and manage solutions (15-20%)

Configure Common Data Service security

 configure security roles

 configure field security

Test apps and flows

 describe the testing process

 implement Power Platform testing tools

 validate accessibility

Secure a solution

 manage data security

 manage app security

 share flows

 share Power BI reports

Deploy the solution

 export solutions

 move individual apps and flows between environments

 support deployment of solutions to testing and production environments

Manage versions of canvas apps

 create new versions of an app

 restore a previous version of an app

 publish a new version of an app

Microsoft Power Platform App Maker
Microsoft Microsoft mission

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PL-100
Microsoft Power Platform App Maker
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Question: 188
DRAG DROP
A company uses Power Automate and Power Apps to streamline business processes.
You need to use AI Builder to analyze customer reviews of the company�s products.
In which order should you perform the actions? To answer, move all actions from the list of actions to the answer area
and arrange them in the correct order.
Answer:
Explanation:
Step 1: Connect data to the model.
First create an AI Builder form processing model for the customer reviews you want to process.
Step 2: Train the model.
Step 3: Publish the model.
Step 4: Use the model in a Power Automate flow.
Once you train and publish the model, create a solution-aware flow in Power Automate.
Question: 189
HOTSPOT
You need to configure the system to meet the requirements.
What should you use? To answer, select the appropriate options in the answer area. NOTE: Each correct selection is
worth one point.
Answer:
Explanation:
Box 1: 1: N
Scenario: A sortable listing of all in-process jobs from the Job Setup table, by customer, start date, and product.
Box 2: User or Team owned
Scenario: Employees must only be able to access their own time tracking records from the app.
User or team: Data belongs to a user or a team. Actions that can be performed on these records can be controlled on a
user level.
Question: 190
You need to implement logic in the app for lost sales.
What should you do?
A. Create a business process flow.
B. Define a business rule for the Sales Log edit form.
C. Set the required field property of the Won/Lost field to Required.
D. Create a formula for the Description field that uses the Update function.
Answer: B
Explanation:
Scenario: Requests for quotes are currently stored in a Sales Log workbook.
The workbook includes the following information:
Status of the Request for Quote (RFQ) with the values of Won, Lost, No Bid, and Cancelled
Salespeople often do not set status of RFQs in the Sales Log to Won when a sale is closed and the customer purchase
order is received.
You can create business rules and recommendations to apply logic and validations without writing code or creating
plug-ins. Business rules provide a simple interface to implement and maintain fast-changing and commonly used rules.
Business rules defined for an entity apply to both canvas apps and model-driven apps if the entity is used in the app.
Reference: https://docs.microsoft.com/en-us/powerapps/maker/common-data-service/data-platform-create-business-
rule
Question: 191
You need to modify the entity form to resolve the customer request number issue.
What should you do?
A. Use a calculated field
B. Change the data type of the customer request number field to Lookup
C. Change the data type of the customer request number field to Autonumber
Answer: C
Explanation:
Scenario: Users report that the customer request number is difficult to interpret. They request that you change the
number to a system generated sequential number. Autonumber columns are columns that automatically generate
alphanumeric strings whenever they are created.
Reference: https://docs.microsoft.com/en-us/powerapps/maker/data-platform/autonumber-fields
Question: 192
Note: This question is part of a series of questions that present the same scenario. Each question in the series contains
a unique solution that might meet the stated goals. Some question sets might have more than one correct solution,
while others might not have a correct solution.
After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not
appear in the review screen.
You are creating a canvas app that displays a list of accounts.
Users must be able to select an account and view details for the account. The app must include a feature that brings the
user back to the list of accounts.
You add a blank screen named Screen_Accounts and add a gallery named
Gallery_Accounts to the screen. You set the data source of Gallery_Accounts to Accounts and add another blank
screen named Screen_AccountDetail.
You need to complete the app.
Solution:
Add an edit form to Screen_AccountDetail and set the Default Mode of the form to New
Set the OnSelect property of Gallery_Accounts to Navigate(Screen_AccountDetail).
Set the data source of the form to Accounts.
Set the Item property of the form to Selected.
Add a back icon on Screen_AccountDetail and set its OnSelect property to Navigate (Screen_Accounts).
Does the solution meet the goal?
A. Yes
B. No
Answer: B
Explanation:
FormMode.New: the form is populated with default values and the user can modify the values of the fields. Once
complete, the user can add the record to the data source.
Reference: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/functions/function-form
Question: 193
HOTSPOT
You need to configure the app to meet the requirements.
Which object properties should you configure? To answer, select the appropriate options in the answer area. NOTE:
Each correct selection is worth one point.
Answer:
Explanation:
Box 1: Fill
Scenario: You must display a visual indicator in the app so that sales representatives know whether the app is offline
before submitting reports.
Fill C The background color of a control.
Question: 194
DRAG DROP
You need to ensure that the app can support the needs of User2 and User3, and meets the production deployment
requirements.
Which tools should you use? To answer, select the appropriate tool in the answer area. NOTE: Each correct selection
is worth one point.
Answer:
Explanation:
Box 1: App Checker
Scenario: Several sales representatives have accessibility restrictions. User2 is visually impaired and cannot see
images. User3 is unable to use a mouse.
Users who have vision, hearing, or other impairments can use your canvas app more easily and successfully if you
consider accessibility as you design how the app looks and behaves. If you�re not sure how to make your app more
accessible, you can run the AppChecker Accessibility checker in Power Apps Studio.
Box 2: Solution Checker
Scenario: Before deploying the app to production, you must ensure that the app conforms to Microsoft
accessibility and performance guidelines.
Use solution checker to validate your model-driven apps in Power Apps.
Reference:
https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/accessibility-checker
https://docs.microsoft.com/en-us/powerapps/maker/common-data-service/use-powerapps-checker
Question: 195
Each maker at a company has a separate Common Data Service environment. You are customizing a canvas app. You
create two new entities in your environment.
You are leaving for a vacation. Another maker will continue customizing the app in your absence.
You need to transfer the work to the other maker and ensure that you can work on the updated app when
you return from your vacation.
What should you export?
A. ununmanaged solution that includes all customizations
B. the default solution
C. a managed solution that includes all customizations
D. the app
Answer: A
Explanation:
Unmanaged Solution: The beginning state of solution is the unmanaged solution state. During this phase, you can add,
edit, update, remove, delete, and test any of the components of the solution.
Incorrect Answers:
C: Managed Solution: A managed solution is a finalized solution that can be distributed and installed. They are created
by exporting an unmanaged solution by setting restrictions to prevent any further customizations. The whole point of
Managed is locking down the Component states so they cannot be edited. Deleting the Managed Solution will remove
all its customisations as well as data contained. Managed Solutions become read only once deployed so they cannot be
manipulated.
Reference: https://powerusers.microsoft.com/t5/Power-Apps-Pro-Dev-ISV/Managed-vs-Unmanaged/td-p/495685
Question: 196
Note: This question is part of a series of questions that present the same scenario. Each question in the series contains
a unique solution that might meet the stated goals. Some question sets might have more than one correct solution,
while others might not have a correct solution.
After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not
appear in the review screen.
You build a canvas app for a manufacturing company. The company receives parts and materials from many vendors.
You create a form to collect information from packing slips.
Receivers must be able to take a picture of packing slips to receive materials instead of manually entering data in the
app.
You need to ensure that users can scan packing slip information into the form.
Proposed solution: Use a Category classification model.
Does the solution meet the goal?
A. Yes
B. No
Answer: B
Explanation:
A Category classification model categorizes text by its meaning.
Reference: https://knowledgefrommanish.com/powerplatform/ai-builder-entity-extraction-ai-model/
Question: 197
Question Set 1
DRAG DROP
A company uses Power Automate and Power Apps to streamline business processes.
You need to use AI Builder to analyze customer reviews of the company�s products.
In which order should you perform the actions? To answer, move all actions from the list of actions to the answer area
and arrange them in the correct order.
Answer:
Explanation:
Step 1: Connect data to the model.
First create an AI Builder form processing model for the customer reviews you want to process.
Step 2: Train the model.
Step 3: Publish the model.
Step 4: Use the model in a Power Automate flow.
Once you train and publish the model, create a solution-aware flow in Power Automate.
Reference: https://powerapps.microsoft.com/en-us/blog/introducing-simplified-ai-builder-experience-in-power-
automate/
Question: 198
Testlet 2
This is a case study. Case studies are not timed separately. You can use as much exam time as you would like to
complete each case. However, there may be additional case studies and sections on this exam. You must manage your
time to ensure that you are able to complete all questions included on this exam in the time provided.
To answer the questions included in a case study, you will need to reference information that is provided in the case
study. Case studies might contain exhibits and other resources that provide more information about the scenario that is
described in the case study. Each question is independent of the other questions in this case study.
At the end of this case study, a review screen will appear. This screen allows you to review your answers and to make
changes before you move to the next section of the exam. After you begin a new section, you cannot return to this
section.
To start the case study
To display the first question in this case study, click the Next button. Use the buttons in the left pane to explore the
content of the case study before you answer the questions. Clicking these buttons displays information such as
business requirements, existing environment, and problem statements. When you are ready to answer a question, click
the Question button to return to the question.
Background
Current environment
Sales representatives submit weekly status reports to regional managers. There is no standardized format for these
status reports. The process for managing status reports is challenging.
Wide World Importers has decided to use Microsoft 365, Microsoft Azure, and Power Platform for future app
development. Both Wide World Importers and Tailwind Traders have identical Microsoft SharePoint and Azure
configurations. Both companies use separate tenants.
Requirements
Application
You must create a mobile app to streamline the creation of status reports by sales representatives. You must make the
same app available to Tailwind Traders.
The mobile app must meet the following requirements:
� Minimize the use of code.
� Use formulas and expressions when necessary.
� Support a variety of visual layouts.
� Use a SharePoint list to store information about regional managers and sales representatives.
� Use Azure SQL Database to store other data.
Status reports
� Sales representatives must provide a weekly status report for all work processes each Monday.
� Representatives must enter the following information for each process:
� If a sales representative submits a status report and assigns the At Risk status to a process, the app must prompt the
sales representative to enter a detailed description for the risk. This information must be emailed to the regional
manager. If the category is Work/life balance, the information must be carbon copied to the human resources
department.
� If a sales representative does not submit a weekly status report by an agreed upon deadline, the system must send an
email to remind the sales representative.
� The app must be able to run both online and offline. If the mobile device on which the app runs is connected to the
internet, the app must immediately submit the status report.
� You must display a visual indicator in the app so that sales representatives know whether the app is offline before
submitting reports.
� When data is submitted offline, the data must be stored in the app until the app is back online.
Technical
Regardless of the UI layouts, the data recorded must be standardized in the Azure DB tables. You must use global
variables in the app.
Deployment
� Before deploying the app to production, you must ensure that the app conforms to Microsoft accessibility and
performance guidelines.
� The completed app and all supporting components must be provided to Tailwind Traders.
� Tailwind Traders must not be able to make changes to any of the components.
� You must use the following version control numbering scheme:
Major: The last two digits of the year the app is packaged
Minor: Two digits that represent the month when the app is packaged
Build: A number that is incremented to represent significant changes to the app
Revision: The incremented revision for a package
� New versions of the application must completely replace previous versions of the app.
� When identifying versions of the app solution, all dependencies, entities, and user interfaces components must be
identified to avoid any unintentional issues caused by reverting individual components to a previous version.
� Previous versions of the mobile app must be available for roll back purposes.
� All versions of software that have been used in production must be retained for five years.
Issues
The mobile app has been live for several months. Eight versions of the app have been released since the initial version
of the app was deployed to sales representatives. You must revert the app to an earlier version and redesign some
features.
User1 often works in a warehouse that does not have internet connectivity. User1 needs to edit an existing status report
and submit a new status report.
Several sales representatives have accessibility restrictions. User2 is visually impaired and cannot see images. User3 is
unable to use a mouse.
You need to provide the app to Tailwind Traders.
What should you do?
A. Within Managed Properties, set the value of the Allow customizations option to true. Export the app as a managed
solution.
B. Use the Share App feature.
C. Within Managed Properties, set the value of the Allow customizations option to false. Export the app as a managed
solution.
D. Within Managed Properties, set the value of the Allow customizations option to false. Export the app as an
unmanaged solution.
Answer: C
Explanation:
Scenario: The completed app and all supporting components must be provided to Tailwind Traders.
Tailwind Traders must not be able to make changes to any of the components.
Managed Solution: A managed solution is a finalized solution that can be distributed and installed. They are created by
exporting an unmanaged solution by setting restrictions to prevent any further customizations. The whole point of
Managed is locking down the Component states so they cannot be edited. Deleting the Managed Solution will remove
all its customisations as well as data contained. Managed Solutions become read only once deployed so they cannot be
manipulated.
Reference: https://powerusers.microsoft.com/t5/Power-Apps-Pro-Dev-ISV/Managed-vs-Unmanaged/td-p/495685
Question: 199
Note: This question is part of a series of questions that present the same scenario. Each question in the series contains
a unique solution that might meet the stated goals. Some question sets might have more than one correct solution,
while others might not have a correct solution.
After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not
appear in the review screen.
You build a canvas app for a manufacturing company. The company receives parts and materials from many vendors.
You create a form to collect information from packing slips.
Receivers must be able to take a picture of packing slips to receive materials instead of manually entering data in the
app.
You need to ensure that users can scan packing slip information into the form.
Proposed solution: Use a Key Phrase Extraction model.
Does the solution meet the goal?
A. Yes
B. No
Answer: B
Explanation:
The key phrase extraction prebuilt model identifies the main points in a text document.
Reference: https://docs.microsoft.com/en-us/ai-builder/prebuilt-key-phrase
Question: 200
DRAG DROP
You are designing a canvas app that will be used by all users including users who have vision impairments.
Which outcome is achieved by each action? To answer, drag the appropriate outcomes to the correct actions. Each
outcome may be used once, more than once, or not at all. You may need to drag the split bar between panes or scroll
to view content. NOTE: Each correct selection is worth one point.
Answer:
Explanation:
Reference: https://docs.microsoft.com/sv-se/powerapps/maker/canvas-apps/accessible-apps
Question: 201
You are creating a model-driven app that allows users to create and edit a list of existing accounts.
You need to display a list of all active accounts.
Which user interface components should you use?
A. view
B. gallery
C. data table
D. form
Answer: C
Explanation:
Imagine that you have a collection of data (such as a list sales orders, a set of service tickets, or a directory of
contacts), and that you want to show this data in your Microsoft PowerApps app in a tabular format, where each
column represents a field and each row represents a record. In the past, you might have been able to roughly simulate
this visualization, although the process required some effort. However, we�ve been listening to your requests and are
happy to announce that you can now quickly and easily achieve this very typical visualization by using the new Data
table control that has been recently added to PowerApps.
Reference: https://powerapps.microsoft.com/fr-fr/blog/introducing-the-data-table-control/
Question: 202
DRAG DROP
You create multiple apps as part of an unmanaged solution.
You need to move the apps to another environment.
You need to pick the appropriate solution type for each requirement.
Which types of solutions should you create? To answer, drag the appropriate solution types to the correct requirements.
Each solution type may be used once, more than once, or not at all. You may need to drag the split bar between panes
or scroll to view content. NOTE: Each correct selection is worth one point.
Answer:
Explanation:
Box 1: Unmanaged
Unmanaged Solution: The beginning state of solution is the unmanaged solution state. During this phase, you can add,
edit, update, remove, delete, and test any of the components of the solution.
Box 2: Unmanaged
Box 3: Managed
Managed Solution: A managed solution is a finalized solution that can be distributed and installed. They are created by
exporting an unmanaged solution by setting restrictions to prevent any further customizations. The whole point of
Managed is locking down the Component states so they cannot be edited. Deleting the Managed Solution will remove
all its customisations as well as data contained. Managed Solutions become read only once deployed so they cannot be
manipulated.
Reference: https://powerusers.microsoft.com/t5/Power-Apps-Pro-Dev-ISV/Managed-vs-Unmanaged/td-p/495685
Question: 203
You are creating a multi-page canvas app that loads tabular data from an external data source.
Once loaded, the data must be available to all screens within the canvas app.
You need to reduce the number of times that the app must retrieve data from the data source.
Which two data stores can you use? Each correct answer presents a complete solution. NOTE: Each correct selection is
worth one point.
A. parameter
B. global variable
C. collection
D. environment variable
Answer: CD
Explanation:
C: A special kind of data source is the Collection, which is local to the app and not backed by a connection to a
service in the cloud, so the information can not be shared across devices for the same user or between users.
Collections can be loaded and saved locally.
D: Don�t use environment variables if you only have one environment. Use collection variables. Having a single
environment connected to the collection creates more overhead.
Reference: https://docs.microsoft.com/en-us/powerapps/maker/canvas-apps/working-with-data-sources
Question: 204
Note: This question is part of a series of questions that present the same scenario. Each question in the series contains
a unique solution that might meet the stated goals. Some question sets might have more than one correct solution,
while others might not have a correct solution.
After you answer a question in this section, you will NOT be able to return to it. As a result, these questions will not
appear in the review screen.
You build a canvas app for a manufacturing company. The company receives parts and materials from many vendors.
You create a form to collect information from packing slips.
Receivers must be able to take a picture of packing slips to receive materials instead of manually entering data in the
app.
You need to ensure that users can scan packing slip information into the form.
Proposed solution: Use an Entity Extraction model.
Does the solution meet the goal?
A. Yes
B. No
Answer: A
Explanation:
AI Builder entity extraction models recognize specific data in the text that you target based on your business needs.
The model identifies key elements in the text and then classifies them into predefined categories. This can help you
transform unstructured data into structured data that�s machine-readable. You can then apply processing to retrieve
information, extract facts, and answer questions.
Note: Create a canvas app and add the text recognizer AI Builder component to your screen. This component takes a
photo or loads an image from the local device, and then processes it to detect and extract text based on the text
recognition prebuilt model. If it detects text in the image, the component outputs the text and identifies the instances by
showing a rectangle for each instance in the image.
Reference: https://knowledgefrommanish.com/powerplatform/ai-builder-entity-extraction-ai-model/
https://docs.microsoft.com/en-us/ai-builder/prebuilt-text-recognizer-component-in-powerapps
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Microsoft is adding an AI ‘easy button’: In a new blog post this morning — in advance of next week’s Consumer Electronics Show — Microsoft announced it will introduce a new Copilot key for AI-powered Windows PCs. The Copilot key, like the Windows key, becomes will become a core part of the PC keyboard. The company said the introduction of the Copilot key “marks the first significant change to the Windows PC keyboard in nearly three decades.”

Yusuf Mehdi, executive vice president and consumer chief marketing officer, wrote that Microsoft “will be ushering in a significant shift toward a more personal and intelligent computing future where AI will be seamlessly woven into Windows from the system to the silicon, to the hardware.”

Mehdi added that the addition will be a big step towards “making 2024 the year of the AI PC.”

The news follows up on Microsoft’s September 2023 announcement that a new version of Windows 11 would have Microsoft’s AI companion Copilot baked right into the operating system (OS) itself.

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At that announcement, Carmen Zlateff, vice president of Windows crowed about how Copilot could have a view across all a user’s applications. “What if Copilot could take copy and paste and make them even better — copy, paste and do?” she said.

Microsoft had announced back in May 2023 that Copilot would be available through all Microsoft 365 applications, part of Microsoft’s longstanding software-as-a-subscription (SaaS) offering, but the Windows announcement offered Copilot to those who just have Windows 11 installed locally and represented a deeper integration of the AI tool into the OS itself.

Today’s blog post said that Microsoft ecosystem partners will be adding the new Copilot key to Windows 11 PCs, with availability beginning in late February through Spring, including on upcoming Surface devices.

There was also a tease about future efforts to tweak Windows to optimize AI experiences: “This will require an operating system that blurs the lines between local and cloud processing,” wrote Mehdi.

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Thu, 04 Jan 2024 06:51:00 -0600 Sharon Goldman en-US text/html https://venturebeat.com/ai/microsoft-adds-copilot-key-to-windows-11/ Incase to Re-Launch Microsoft® PC Accessory Portfolio in 2024 No result found, try new keyword!The strategic partnership allows Incase to leverage Microsoft's world-class product design and proven technology. Under the terms of the agreement, Incase will manufacture and distribute a broad suite ... Fri, 05 Jan 2024 00:32:00 -0600 en-US text/html https://www.tmcnet.com/usubmit/-incase-re-launch-microsoftreg-pc-accessory-portfolio-2024-/2024/01/05/9941217.htm Sam Altman's AI 'mission continues' at Microsoft, future of OpenAI and ChatGPT uncertain No result found, try new keyword!Also: AI pioneer Cerebras is having 'a monster year' in hybrid AI computing In response to his appointment, Altman said simply: "The mission continues." He would lead as CEO of the new Microsoft ... Mon, 20 Nov 2023 08:04:00 -0600 en-us text/html https://www.msn.com/ OpenAI/Microsoft: non-profit’s mission is at odds with its biggest investor

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As stories of value destruction go, OpenAI’s is among the greats. The generative artificial intelligence company was on the cusp of selling shares at an $86bn valuation. One internal coup later and its chances of reaching such heights have nosedived.

Examples of companies wrecking their own multibillion-dollar values are relatively rare. WeWork scorched its $47bn valuation with a fanciful listing document that laid bare the extent of corporate overspend. Jack Ma’s speech criticising Chinese regulators led to the suspension of a planned listing for Ant, the fintech he founded that was due to raise more than $30bn. The difference in OpenAI’s case is that the action came from a group with no financial interest in the company.

OpenAI’s board controls a non-profit created to benefit humanity, not shareholders. Its decision to fire chief executive and co-founder Sam Altman, mull a reinstatement and then opt to replace him with a new CEO has fractured the company. One board member, Ilya Sutskever, has already expressed regret. OpenAI’s relationship with Microsoft, its biggest investor, is about to get more complicated.

Microsoft has acted as a backstop in some ways. By hiring Altman to lead a new AI research team, it has neutralised the threat of rivals offering him a job or the means to start a new company. Microsoft’s share price rose more than 2 per cent on Monday, wiping out the ill effects of the chaotic weekend. It has declared confidence in its “product road map” with OpenAI.

However, the fact that it had no say over Altman’s exit and was given little warning will not foster good relations with the board.

The structure of OpenAI, including its leadership, is still in flux. It has a new leader who has expressed concerns about the speed of AI development. That suggests it will not pursue revenue-accelerating goals, including becoming a platform for customers.

Microsoft is an investor, customer and competitor. It already has a licence for OpenAI’s technology. The tech is knitted into Microsoft’s productivity software. OpenAI, which is lossmaking, also depends on Microsoft’s cloud computing resources and the $10bn investment it pledged. Losses last year were reported to exceed half a billion dollars. The balance of power is not in OpenAI’s favour.

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Mon, 20 Nov 2023 10:00:00 -0600 en-GB text/html https://www.ft.com/content/9c35f31f-ab31-412e-b9c8-7f0a83c38ce1?sharetype=gift Microsoft Project vs Smartsheet (2023): Which software is better?

Image: Microsoft

Microsoft Project is a project management solution that offers both cloud-based and on-premises solutions. It is more advanced than Microsoft Planner, Microsoft’s other project management solution, and offers many different features for power users.

For more information, read their full Microsoft Project review.

Image: Smartsheet

Smartsheet is a cloud project management solution that mimics the look and feel of a spreadsheet. With over 10 million users around the world, Smartsheet boasts that it’s trusted by more than 90% of Fortune 100 companies for their project management needs.

For more information, read their full Smartsheet review.

Jump to:

1 monday.com

Any Company Size Any Company Size

Features

Analytics / Reports, API, Budget / Expense Tracking, and more

2 Wrike

Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees) Medium, Large, Enterprise

Features

Agile Development, Analytics / Reports, API, and more

3 Quickbase, Inc.

Small (50-249 Employees), Medium (250-999 Employees), Large (1,000-4,999 Employees), Enterprise (5,000+ Employees) Small, Medium, Large, Enterprise

Features

Agile Development, Analytics / Reports, API, and more

Microsoft Project vs. Smartsheet: Comparison table

Software	Microsoft Project	Smartsheet
Document management	No	Yes
Communication tools	No	Yes
Time tracking	Yes	Yes
Reporting	Yes	Yes
On-premises deployment	Yes	No
Free plan	No	Yes
Starting price for paid tiers	$10 per user per month, billed monthly	$7 per user per month, billed annually

Microsoft Project and Smartsheet pricing

Microsoft Project pricing

Microsoft Project offers five total plans: three for the cloud-based subscription, and two for the on-premises solution.

On the cloud-based subscription front:

Project Plan 1 costs $10 per user per month.
Project Plan 3 costs $30 per user per month.
Project Plan 5 costs $55 per user per month.

Microsoft Project does not offer a forever free plan, but it does provide a 30-day free trial for the cloud-based solution, so you can try before you buy.

As for the on-premises solutions:

Project Standard 2021 costs $679.99 for a license for one PC.
Project Professional 2021 costs $1,129.99.

Microsoft also offers a more flexible, scalable Project Server plan, but you must contact them for a pricing quote.

SEE: Check out these top Microsoft Project alternatives to see if there’s a tool that better fits your needs and budget.

Smartsheet pricing

Meanwhile, Smartsheet offers four total plans:

The forever Free plan includes one user and up to two editors and sheets.
The Pro plan costs $7 per user per month, billed annually, or $9 per user billed monthly for up to 10 users.
The Business plan costs $25 per user per month, billed annually, or $32 per user billed monthly for unlimited users.
Enterprise includes even more features, but potential customers must contact Smartsheet for a quote.

Smartsheet offers a 30-day free trial of the Business plan, so you can try most of the features before you commit.

Feature comparison: Microsoft Project vs. Smartsheet

Project management

Microsoft Project offers three main project views: grid, board and timeline (Gantt) view (Figure A). The interface is similar to other Microsoft products, and reports are highly customizable. The tool gives you the option to get detailed with resource management, such as tracking costs of materials over the course of a project or seeing how much time an individual has spent on a task.

Figure A

Image: Microsoft. Microsoft Project Gantt chart.

While Smartsheet is based on a spreadsheet’s grid-like appearance (Figure B), it also provides three other views: card (kanban), calendar and Gantt. You can either start with a blank sheet or use a template to help guide the process. Conditional formatting rules speed up the process even further, and you can also create automation rules to cut down on manual work.

Figure B

Image: Smartsheet. Smartsheet Grid view.

Document management

You can upload documents to a site in Microsoft Project, but editing and updating capabilities are limited. Instead, it makes more sense to use one of the Microsoft solutions that are dedicated to document management, such as SharePoint or OneDrive. This means that not everything will be stored in the same Microsoft product, and you will need a separate solution for document management.

Smartsheet allows you to upload files to a project, and it links to multiple popular document management solutions including Google Drive, Dropbox and OneDrive. The Business and Enterprise plans also offer a proofing feature that allows teams to visually mark up content, including videos, within the Smartsheet tool to keep everything centralized in one place.

Communication tools

Similar to document management, Microsoft Project does not contain any native features for communication or collaboration. Instead, users will be prompted to connect with colleagues using one of Microsoft’s many other communication tools, including Teams (Figure C), Outlook and Skype. If you aren’t already part of the Microsoft ecosystem, then you will need to invest in other software that can take over this function.

Figure C

Image: Microsoft. Microsoft Teams conversation.

On the other hand, Smartsheet allows teams to have conversations via comments on sheets and rows; individuals can tag each other in comments to send a notification. Comments can even be accessed via the mobile app, so you can read and respond on the go. While it doesn’t offer a more robust native chat function, it does integrate with some messaging platforms such as Slack to supplement the built-in comment feature.

SEE: Looking for something a little more collaborative? See if any of these Smartsheet alternatives suits your needs.

Microsoft Project pros and cons

Microsoft Project pros

Detailed project planning tools.
Integrates well with other Microsoft products.
Many resource management tools built into the software.

Microsoft Project cons

Long learning curve due to all the complex features.
Lack of integrations for non-Microsoft tools.
No native communication tools.

Smartsheet pros and cons

Smartsheet pros

Familiar user interface due to the spreadsheet base.
High level of customization available.
Lots of documentation and training resources.

Smartsheet cons

Not as user-friendly and intuitive as other project management apps.
No auto saving changes or loading project updates in real time.
Must upgrade to the Business plan for time tracking and research management.

Review Methodology

To compare these project management tools, they viewed demo videos, consulted project documentation and read user reviews. When putting together their analysis, they considered factors such as price, ease of use, integrations and document management.

Should your organization use Microsoft Project or Smartsheet?

Microsoft Project is an extremely robust project management tool that is meant for experienced project managers who want to become power users and large teams with dozens or even hundreds of projects to track. Less experienced project managers or teams with fewer projects will likely be overwhelmed by the steep learning curve and complex interface.

Microsoft Project is also best suited to companies that are already part of the Microsoft ecosystem or in the process of migrating over to it. Microsoft Project assumes your team is already using other Microsoft products for key functions like team collaboration and document management. If you’re not, then it makes more sense to consider a different project management software that already incorporates these features.

On the other hand, Smartsheet is an excellent choice for smaller teams who are used to working in spreadsheets and want a more advanced project management solution that mimics this look and feel. It is much easier to learn than Microsoft Project thanks to its guided setup and extensive tutorials. However, the spreadsheet-centric design won’t work for everyone, and some users may find this design choice frustrating.

If neither Microsoft Project nor Smartsheet sounds right for you, don’t worry. There are plenty of other project management solutions out there, including some with forever free plans. Check out their picks for the best cloud-based project management software and the best enterprise project management software to see what your options are.